4 Useful Tips To Manage A Virtual Development Team

With the continuously advancing technology, companies are opting for new ways in order to reap the maximum of the talent pool. There is a lot of virtual hiring that is happening in the companies. In such scenario, once you are out of your PGDM College in Hyderabad, there is a possibility that you can be a part of virtual team or may be in the long run, you even get to manage one as well. Managing or building a virtual team involves a lot of challenges but has its own advantages for both the employer and the employee.

Here is a list of top 4 tips that will help you be a part of Virtual Development Team:

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Tip 1 – Hiring The Right Kind Of People

One of the fundamentals of a virtual team is having the right kind of people in your team. As a manager, you would need to conduct a lot of remote interviews in order to build an efficient team. Ask insightful questions and judge with the help of case studies. Also, it is advisable to look for referrals from the existing employees or the ones who have positive recommendations from previous freelance job(s). The advantage of hiring the remote workers is that you get to hire the best talent in the world with no restrictions in terms of talent or hiring expenses.

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Tip 2 – Project Management Tools

This is an amazing way to handle the entire team. There are a lot of project management tools that can be used very effectively to keep a tab on your team’s work. It allows you to keep a track on the team projects, important files, other expenses, invoices, notes etc. These tools will help you organize the work processes remotely. Noting down various requirements and stating the expected deliverables are easy with such tools. Video and text platforms can be used effectively to show progress, to assign tasks and exchange information with team members.

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Tip 3 – Active Communication

It is relatively easy to explain things when you are discussing in–person, face to face but handling a team remotely can be extremely challenging. Cities like Bangalore, Hyderabad, Mumbai, Delhi are specially crafting PGDM courses to help newbies hone on their communication skills alongside managerial skills. In fact, a lot of PGDM in Hyderabad courses are known for being specially focusing on communication through mandatory electives and grade system. Active communication skills are very important and helps you to explain and delegate-work better. Being proactive would help keep the team at the same page and make sure that everyone participates in the team discussion actively.

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Tip 4 – Regular Reviews

This part of the job is extremely important. When you have a virtual team, there is a big chance that your team starting to feel that there is no active tab on their performance. This can lead to poor performance or delayed work. Handling things virtually would only be possible when you keep a regular check and give regular reviews in order to continuously improve the performance of your team. Regular reviews would also create an environment that those who are responsible for work got to deliver in time and would therefore increase the overall productivity of the team.

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7 Questions Every Budding Leader Needs To Ask Themselves

Once you are out of the best PGDM Colleges, you become a leader in making and there are a few questions you need to ask yourself in order to decide what kind of a leader you really want to be. Being a good leader is a difficult job. One that requires a lot of effort and hard work. It can create a lot of stress and pressure, which can lead to mistakes therefore once you are through your Diploma in Financial Management or other Management course, it is time to take a step back and ask yourself – how to become an impacting leader for real?

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Below Are 7 Questions You Must Ask Yourself:

  1.     What Kind Of Culture You Want To Create?

The answer to this question lies in the fact, what kind of culture you are comfortable working in. Your success as a leader depends highly upon the performance of your team which is directly related to the work culture you are adopting to. Every team has an ideal and this ideal or the value system needs to come from You as a leader. Work culture is the factor that decides what is the environment your company would be able to work at their best of the potential.

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  1.     What Kind Of Enthusiasm You Want To Bring At Work?

A motivated leader breeds a motivated team. The more the positive energy you will bring in the company, the better your team will work under you. Many management theories support the fact  that a team with an active and enthusiastic leader have high performance level and is are more efficient. So what kind of enthusiasm level you want to bring to the company and specifically in your team would be a deciding factor behind how your team will perform in the long run.

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  1.     What Vision You Have?

Leading a team with no vision is like walking on a path with no destination. It is meaningless and extremely dangerous. Ask yourself what is your vision and if it is aligned to the organization’s need. Where do you see yourself or your team one year from now or what scope you think your current project has? All these questions are extremely important as it will help set a goal not only for you but for your entire team.

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  1.     Are You Approachable?

A good and successful manager is the one who is approachable and works from the bottom of the pyramid. The most basic rule of being a manager is stepping into other people’s shoes and then making decisions. Always think from the point of view of others. Would you be happy working in a team where your manager is not easy to approach? No, right? So answer this question accordingly and then preach as well as practice.

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  1.     Are You Decisive?

One of the biggest challenges of being a leader is taking hard decisions that can affect your team. Sometimes as a leader, you will find yourself in a position of dilemma where you have to take a practical decision for the good of the company but that is adversely impacting your team. Being decisive is extremely important and you have to make it a point to ask yourself this question and prepare yourself accordingly.

The Art Of Leading Equals In The Digital Age

The Art Of Leading Equals In The Digital Age

Not in the negative sense at all. By follow, we mean you need to follow the instincts of your team and make them the part of the decision making process. Studies  have shown that whenever people consider themselves a part of decision making process, they feel more responsible which in turn increases their efficiency at work at the same time inculcating a risk taking capability for the betterment and growth  of the company. Being a digital leader, means it is ok to not have a plan all the time. You can earnestly approach your team and say, “You know what? I don’t know what to do next. But I believe we can figure it out, together.” This is not humiliating but humbling at your part. It shows that you trust your team and consider them as teammates. Only when you confide in them, they will return the favor by confiding in you and that is how the process leading equals in digital age will work.

The Art Of Leading Equals In The Digital Age

3 Useful Tips For Having A Great Meeting

“Meetings are at the heart of an effective organization, and each meeting is an opportunity to clarify issues, set new directions, sharpen focus, create alignment, and move objectives forward.” – Paul Axtell

What according to you is a good meeting? It is an activity that is:

  • Efficient so that work gets done.

  • Fun and Positive so that people enjoy themselves while working at the same time look forward to the next meeting as well.

  • Participative so that everyone becomes the part of the meeting instead of just zoning out.

  • Open so that people are free to say what they really think.

  • Creative so that new ideas can be generated and discussed freely and openly by everyone.

Having graduated from one of the top colleges and being fresh in a new workplace, you will have to be a part of a lot of meetings. So, learning an art of great meeting is fruitful for your overall growth as a leader. So how to begin?

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1: Open The Meeting With A Positive Note

Studies have shown that the way a meeting starts, decides the tone for the entire meeting. If you start the meeting with problems, complaints and mutual blame that is exactly you are going to get. But if you start with a positive note, the rest of the meeting is going to be more productive and fun. The best way to start a meeting is to ask each participant to briefly share one thing positive on the agenda we have met for today. This would create a positive environment and when the difficult topics get discussed, people would be more open to listen and might come up with meaningful suggestions.

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  1. Have Regular Breaks

This should not be an option but a mandatory rule especially in case of long meetings that will go on for hours. Taking five minutes off after every one-hour or half an hour to cool off would help the team to stay focused and productive for the entire meeting. We know the agenda is long and you are tempted to wind it up as soon as possible but taking less breaks would do more harm than good as the productivity will suffer. For all you know, the meeting will run longer than you initially planned.

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3: Lose The Table

Oh yes! This is not something most people would think as a good idea. But there are scientific reasons. Studies have shown that the flow of communication is better when you get to see the entire person. Also for meetings involving 20 plus people, the table would be huge and the average distance between two particular people would be high. This may hamper the flow of thoughts. Losing a table or having a circular sitting arrangement ensure equality and democracy and thus improves the output of a meeting- drastically.

5 Ways Of Handling Criticism Well

“Criticism, like rain, should be gentle enough to nourish a man’s growth without destroying his roots.” – Frank A. Clark

You will get this a lot in your Post Graduate Diploma Courses that “Feedback is a gift.” It can set you on  a path of improvement and help you grow into a better version of yourself each day. But how  to take this negative feedback or in other words Criticism sportingly and not let it destroy our self confidence. At Vignana Jyothi Institute of Management (VIM), Hyderabad, we try to teach our students 5 qualities that can help them take criticism well and use it in their self-improvement and learning.

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Quality 1 – Listening

There is a Turkish Proverb that says, “If speaking is silver, then listening is gold.” Hearing what is being said helps you to understand the criticism and thus act on it later. The power of listening can really help you become a better performer at work and would eventually make you a good leader. Listening gives you a perspective on which you can work on to gain other people’s confidence in you.

Doing this would make people see you as a responsible person and thus would entrust you with important tasks in future. Therefore, the quality of listening would not only help you gain the perspective over the negative criticism, but will also give you a direction to work towards it.

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Quality 2 – Assuming Good Intentions

This in other words is- having emotional intelligence. Taking criticism can be hard at times. Assuming good intentions can refrain you from jumping into conclusion right away. Having a positive outlook towards criticism would make you believe in the person who is criticising you and would help you listen to what he is saying.

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Quality 3 – Not Making Excuses

It is among basic human instincts. Whenever we perceive that we are being attacked, we get into a strong defensive mode. The feeling of being attacked can make you enter into a defensive mode due to which you will start justifying your actions. It is only natural but it s harmful. Try get rid of this habit and instead, adopt a quality of not forwarding excuses. Say what all you have learned and what you will do differently from now on.

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Quality 4 – Understanding The Fact That Personal And Professional Worlds Are Different.

Whenever we are criticised, we start to believe that people are criticising you and not your work. This perception of being attacked at the personal level needs to be altered. Develop a quality of separating your personal life from professional. This can help you understand that the criticism is directed to improve your work.

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Quality 5 – Be Positive To Help Being Provided

Not all those who help you thinks you are weak. If someone has come up with a criticism and has offered a helping hand with a constructive feedback, do not see it as a mockery rather be positive towards it. Take the hand and work towards it. You will see a positive difference for yourself.

7 Factors That Can Help Increase Intrinsic Motivation In Workforce

Exactly, my point. Are you motivated or excited enough to get up out of your bed and go out to do whatever it is, you are supposed to do. It could be anything. Applying for a PGDM College or attending that important lecture of Post Graduate Diploma in Business Management at 8 o’clock in the morning or simply going for a jog. As Wikipedia puts it “Motivation is the driving force that causes the flux from desire to will in life. For example, hunger is a motivation that elicits a desire to eat.” To do anything at all in life, we need motivation.

Below is the list of 7 factors that help foster intrinsic motivation in a person:

  1. Challenge
  2. Curiosity
  3. Control
  4. Fantasy
  5. Competition
  6. Cooperation
  7. Recognition

7 Factors That Can Help Increase Intrinsic Motivation In Workforce

How Important Emotional Intelligence Is To Become A Great Leader

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Having emotional intelligence improves your ability to gauge others’ responses into their words and actions. This help you know for sure that if the employees are getting what you are saying or are confused about the whole situation. Based on this, you can then refine your messages to make them more understandable and reliable. Communication is a two way process that is talking and listening. Emotional Intelligence makes people good listener without judging the other person.

How Important Emotional Intelligence Is To Become A Great Leader

Four Processes To Thrive In A Multi-Generational Workplace

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“In Rome, do as Romans do.” Although, you may be exactly working in Rome but you got the point right? Try to understand each generation and when working with different people, be as accommodating as possible to their respective working style in order to avoid division and conflict. Each generation has its own needs and wants. They value different ways of working as opposed to your preferred way of work. Respecting each way and trying to be accommodative while making sure your own style of work is not getting compromised will help you become a good team player.

Four Processes To Thrive In A Multi-Generational Workplace

4 Ways To Build Positive Work Relationships With Your Team

“You May Not Be Able To Choose Who You Get To Work With. But You Can Control How You Respond To Them.”

In order to create a working environment that is inspiring, positive and gives a boost to the energy of the employees, it is very important to cultivate positive work relationships with your employees. Personal relationships if forged strongly can be a key to a productive, efficient  and effective workplace. The basic ideology one learns from his Post Graduate Diploma in Management  is how finding the right balance between a casual, friendly culture and serious professional work ethics is very important for a successful organisation.

Even though, it is a challenging task, here are 4 key tips you could learn from your Post Graduate Diploma Courses that could help you build positive relationships with your employees:

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  1. Embrace Your Leadership Role

This is very important. You need to believe in yourself before you expect others to believe in you. Many a times, people starts to feel insecure about their authority to give directions to others, but they fail to understand is that it is only you feel this way. People are looking up to you for directions and failure to deliver up to their expectations can bring you to the spot you feel you are at right now.

So feel comfortable as a boss. Do not dictate but take your role seriously and help people grow in their respective roles. Doing this would not help your team grow but also give you a valuable insight into how you can create a positive environment in the workplace.

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  1. Constructive Feedback

Feedback is one of the many jobs a leader has to do, but it is without a doubt one of the most important ones out of the lot. Feedback is of two types – Positive and Negative. A balance of both is called as a constructive feedback. It is an information-rich technique that has the capability of bringing a lot of good to the employees in the workplace.

A well crafted feedback drawn from actual instances supported by a two way communication can help create not only a positive work environment, but also a place where employees not only work productively but they constantly improve and outperform themselves.

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  1. Easily Approachable

As management theories say, a true Leader/Manager is the one who makes his employees the real boss. The employee does not need you as much as you need him. You need to make him do work effectively  and better than everyone else. Always make the employees feel comfortable around you. They should never feel you are not easily approachable or that you are not concerned about your team.

Creating a wall is good but if this wall is too high for your employees to climb, that means you still have not achieved a positive workplace around you.

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  1. Be Yourself

One of the most common myth is that, being nice to people won’t work in your favor. People often relate leadership with severity which eventually lead to lack of respect towards your boss. In order to build a positive atmosphere at the workplace, it is extremely important to show your team the real you and if you are nice to people backed by tenacity, rigor and passion for the project, it will automatically trickle down to the lower channels.

Set clear expectations and push your employees to come out of their comfort zone. Be a hard task master but at the same be considerate of other people’s feelings. This not only would create a positive work environment but would also help you gain respect of your team.

Five Communication Mistakes You Should Never Make

“Communication Must Be HOT. That’s Honest, Open And Two-Way.” – Dan Oswald

Making mistakes in communication can be a bit embarrassing. For example, you need to send a professional email to your boss. You have drafted the  email and just when you pressed sent, you realized it contains an error. Not only will you look sloppy and unprofessional, but it could also make your boss think that you are not serious about the project.

Communication mistakes can have serious consequences in your career. It could tarnish your reputation in the company, can upset your clients and can even lead to loss of revenue.

At VJIM, we lay a special emphasis on the importance of communication and prepares you for every bit of it in all of your PG Diploma Courses.

In this article, we will list down 5 communication mistakes, that every PGDM College student should avoid:

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Mistake 1 : Not Proofreading Your Work

Always proofread your work before sending. Mistakes in spelling, grammar and tone can you look careless and can have a negative impression on your superiors, colleagues and team alike. For this spell-checkers are one good way to check if there is any typing error you have made, but relying solely upon it can again be a mistake. Sometimes the context of the words are not right, one that goes unchecked in a spell checker. So always give your written communications a read before you send it.

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Mistake 2 : Delivering Bad News By Email

The worst way to deliver difficult messages or bad news, is via an Email as written communication does not allow you to soften the message with non verbal cues such as gestures. Also they don’t let you deal with intense emotions.

Always deliver a bad news in person, and be very sensitive and careful about it. Try to convey your message clearly but minimize the  long-term upset at the same time.

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Mistake 3 : Avoiding Difficult Conversations

The leadership role is not all about being good to everyone all the time. You sometimes have to give negative feedback or tell a person, he is fired. It can be utterly tempting to avoid such conversations, but this can do more harm than good.

Preparation is what you need to handle difficult conversations. Give clear feedback in terms of actionables for the other person. Encourage the people at the same time so that they do not go out with a lowered morale, rather get a boost to do better in future.

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Mistake 4 : Not Being Assertive

Assertiveness is all about being clear about your needs, at the same time keeping in mind the needs and wants  of others. Sometimes, in order to please others, we do not mention our needs properly, but this could not lead you anywhere. When you are assertive, you stand a better chance of getting what you need, or at least reaching out to a middle ground where both parties are equally satisfied.

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Mistake 5 : Reacting, Not Responding

This is all about emotional intelligence. Sometimes at work, we get frustrated and angry and without thinking all the  points through, we react promptly or in haste. In such situations , you are not responding but reacting in order to get your anger out.

Stop right there and go have a glass of cold water. Then calm yourself and think from all the stand points before you respond to  anything in particular. This would not only help you save your reputation but would also help you find a better way of handling things.