“Deciding What Not To Do Is As Important As Deciding What To Do.” – Jessica Jackley
Delegation of work to your subordinates is one of the most important task you have to perform as a manager. But there is one thing as delegating and a whole other thing as delegating effectively. There are two types of management – one is macro management where manager delegate most of the work to the team and other is micro management where manager is involved in every bit of work that is being done by the team.
Both kinds have its pros and cons. Micro management would sure get things done but the result would be an unhappy team hating their manager. Macro management would keep your team happy but can lead to poor performance if the responsibilities are not delegated properly. So what needs to be done?
The answer is the blend of both. A manager who leaves everything to his team is as likely to fail as the manager who keeps bugging his team for everything. The best solution is the process of Effective Delegation. In our PG Diploma Courses, you would learn how effective Delegation can go a long way in increasing the productivity of the team.
Effective Delegation means that you are sure that the project you are delegating to your team will get done at the minimum possible time with the results that are up to the expectations. The process of Effective Delegation includes five steps:
Step 1 – The first step is to assess the willingness and capacity of the team to do the task. This is the foremost thing to do. It could be possible that people say yes to an important assignment but it’s your responsibility to judge if they will be able to perform this task or not.
Step 2 – The next step would be an open communication. Talk to your team and ask them how they feel about the work that is being delegated to them. Discuss about the quality, timeline etc. Doing this would create a level of expectation that your team would work hard to live upto.
Step 3 – The third step is to tell them you care. Delegating responsibility does not means, you are free of them. It is delegation not abdication after all. Ensure your team that no matter what problem they encounter, you are always there to guide them and is still accountable for the results.
Step 4 – Once the work is delegated, the next important step is to set up review meetings from time to time. It could be once a week or any frequency you deem fit. This would not only ensure that the work is happening as expected but also would help the team get any assistance if needed.
Step 5 – The last step of an effective delegation is to reward your team for their success.
Effective Delegation can only be successful when your team knows how to work independently. This not only would increase the productivity but also encourages the team to be more innovative and effective in whatever is being delegated to them. Learning effective delegation would help you a lot in your career once you are out of your PGDM College.